Evaluation Process for Finding the Best Online Form Builders
There’s no lack of website forms builder services around, making it sometimes challenging to pick out the appropriate one due to the sheer number of choices available. Form builders range from simple WordPress plugins and free, easy-to-use solutions like Google Forms to feature-packed builders that come with advanced reporting and CRM-like capabilities. While each online form creator brings something unique to the table, there is a set of core characteristics and features by which we evaluated and ranked them all.
The basic functionality of the best form builder software is to, well, create forms. However, what separates winners from losers in this market is the level of flexibility and customizability available. Form software should let users fully design or alter the available templates or create their forms from scratch.
Even with the best-designed templates, chances are your company or website will have specific needs that diverge from what the given templates provide. As such, being able to alter every field, create conditional rules and question forking, and having support for auto-fill capabilities should be considered mandatory. The inclusion of different field types, such as date pickers, drop-down menus, and such is also a plus.
While the best online form creator services should definitely give you the option to make forms from scratch, repeating the creation process for every form you need can turn into a huge time-sink. To make the whole process less time-consuming, forms creation software usually offers many pre-made templates to choose from. These include templates for contact forms, application forms, surveys, orders, questionnaires, and so forth.
The rule of thumb here is simply “the more, the merrier.”Form builder software should offer as many different templates as possible while allowing you to customize these templates according to your needs.
If you’re hoping to equip your site with the best online forms and you’re not exclusively concerned with sheer functionality, then template visuals also play an important part. Ugly or long, over-stuffed forms are one of the quickest ways to turn people away. Hence, even if you don’t care much about design quality, you should strive to use decent-looking form templates.
Integration and CMS Compatibility
Two more things to keep an eye on when choosing form generators are integrations and content management system compatibility. Firstly, online forms created through the best form-making software should be easily embeddable into your site, regardless of whether you’re using WordPress or some other CMS.
On top of that, form makers worth their salt come with a long list of integrations that serve to expand their functionality. For example, Google Spreadsheets integration can automatically export gathered form data to sheets, which can then be easily overviewed or used in analysis. Additionally, integration with payment processors like PayPal allows users to make subscription or order payments straight from the form, while compatibility with CRM and collaboration apps can help funnel collected data into your company’s workflow.
Ease of Use
The whole point of finding and using the best software to create forms is to save time & effort by creating easily embeddable forms that don’t require you to write a single line of code. As such, a form generator should be easy to use, with an intuitive interface that allows even first-time users to get the hang of it in the span of a few minutes. If you have to spend the time you saved by not making the forms yourself on mastering the form-making tool, then it’s not a very good time-saving tool, is it?
The great thing about form-creating tools is that a lot of them come with a free-to-use tier. There are plenty of candidates for the best free form builder title, and their free plans are usually not too restrictive when it comes to functionality.
However, free versions might limit you in the number of responses you can collect or offer a smaller number of templates and typeforms. Additionally, advanced features like payment processing, conditional question forking, and third-party integrations are also usually locked behind a paywall.
Form maker software usually comes with a subscription-based payment model. If you need to make forms now and then and not on a regular basis, you’ll probably want to subscribe for a month at a time, then resubscribe when you need to again.